Ensuring Compliance: Streamlining Peer Review and Internal Quality Checks for Funding Body Requirements and Policies
How do you facilitate peer review and internal quality review checks to ensure compliance with funding body requirements and internal policies?Is this done via email and involves lots of chasing of numerous reviewers and approvers? If so, here is how GrantsNow provides automated workflows and task tracking:
- User Access and Permissions: GranstNow has different user roles with appropriate access levels and permissions. Reviewers, administrators, and other stakeholders can be assigned specific roles and granted access to the necessary features and information based on their responsibilities.
- Submission and Tracking: Our platform allows researchers or project teams to submit their work for review. This could include research proposals, manuscripts, grant applications, or any other relevant documents. We track the submission process, including deadlines, revisions, and any associated metadata.
- Reviewer Assignment: We allow administrators or responsible parties to assign reviewers to specific submissions during workflow initiation while configuring Workflow stages. Reviewers should have expertise in the relevant field and be able to provide unbiased and objective evaluations. You can add additional stage and assign to their peers or a subject matter expert for their inputs.
- Reviewer Collaboration and Discussions: We facilitate communication and collaboration among reviewers through built-in discussion forums, chat functionalities, or commenting features. This enables reviewers to share insights, discuss evaluations, and ensure consistency in the review process.
- Reviewer Feedback and Recommendations: After the evaluation process, reviewers should submit their feedback and recommendations through the system. They may highlight strengths, weaknesses, areas for improvement, and compliance concerns with funding body requirements and internal policies.
- Quality Review and Compliance Checks: We have mechanisms in place for internal quality review checks. This involves a thorough assessment of the reviewer feedback, verification of compliance with funding body requirements and internal policies, and identification of any potential conflicts of interest or biases.
- Decision-Making and Reporting: Based on the reviewers’ evaluations, GrantsNow supports the decision-making processes, such as determining whether a submission meets the required standards or recommending revisions. We can generate reports summarizing the review outcomes, compliance status, and any actions taken.
- Accessibility and Security: We prioritize accessibility to reviewers by ensuring user-friendly interfaces and reliable access to information. It should also have robust security measures to protect the confidentiality and integrity of the reviewed materials and reviewers’ identities.
- Audit Trail and Data Retention: GrantsNow maintains an audit trail, recording all actions, modifications, and communications related to the review process. We also have appropriate data retention policies to comply with legal and regulatory requirements.
So, GrantsNow can effectively facilitate peer review and internal quality review checks, ensuring compliance with funding body requirements and internal policies. It streamlines the review process, enhances transparency, and helps maintain high-quality standards in research and project evaluations.
