Strategies to overcome the challenges around stakeholder communication

To mitigate the risks associated with poor stakeholder communication, the following strategies can be implemented:

Establish a Communication Plan: Develop a comprehensive communication plan that outlines the channels, frequency, and methods of communication among team members and stakeholders. This plan should include regular progress updates, milestone notifications, alerting teams like HR , Ethics, Procurement , Finance & Risk teams with clear expectations regarding feedback and involvement. 
 
Assign a Peer Reviewer: Designate a peer review who acts as a central point of contact for all stakeholders. This individual ensures that information flows smoothly between team members, monitors deadlines, and facilitates effective communication throughout the proposal development process. 
 
Implement Collaborative Tools: Leverage collaboration platforms, Automated software, or communication tools to enhance transparency and accessibility of project-related information. These tools facilitate real-time updates, document sharing, and streamline discussions, ensuring stakeholders are well-informed, engaged and seeing the exact single version of the truth. 
 
Conduct Regular Meetings: Schedule regular team meetings to discuss progress, challenges, and upcoming events. These meetings provide an opportunity to address concerns, align objectives, and ensure that all stakeholders are aware of critical dates, changes, and expectations. 
 
Stay Updated on Funding Agency Requirements: Continuously monitor funding agencies’ websites, subscribe to newsletters, and establish direct communication channels with agency representatives. This helps to stay informed about any changes in guidelines, expectations, or deadlines, enabling proactive adjustments to the proposal. 
 
Foster a Culture of Collaboration: Encourage open communication, knowledge sharing, and collaboration among team members. Promote an environment where individuals feel comfortable seeking clarification, sharing insights, and engaging in constructive discussions to collectively improve the quality of the proposal. 
 
Please contact GrantsNow team to see how our  comprehensive software tool that can help you build successful proposal with its configurable business events and workflow management to stream line proposal submission process and stakeholder communication.